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Administrative Clerk – Corporate Services

CUPE 5330
Job Posting: #02-22
Job Title: Administrative Clerk – Corporate Services
Job Type: Permanent Full-Time; (35-hour workweek)
Wage Range: $24.27 – $27.67 per hour
Job Class: Union JC 5

The District of Sault Ste. Marie Social Services Administration Board is searching for an energetic and enthusiastic individual to join our team based in Sault Ste. Marie as an Administrative Clerk in the Corporate Services Department. The primary function of the Administrative Clerk is to maintain statistical and financial records to ensure accountability and responsibility within the Finance Division for both the District of Sault Ste. Marie Social Services Administration Board (DSSMSSAB) and the Sault Ste. Marie Housing Corporation (SSMHC)

Key duties and responsibilities include:

– Prepare and follow up with contract orders, documents and change orders;
– Communicate with clients and third parties, as required, to ensure collections on overdue accounts;
– Routinely liaise with financial institutions, legal representatives, government agencies and vendors in carrying out assigned work;
– Prepare the yearly contractor rotational schedule;
– Receive and distribute incoming mail and assist in the preparation of outgoing mail and interoffice correspondence;
– Provide administrative support to the RFP process
– Prepare and reconcile daily manual cheques, cancel cheques, and process daily pay list;
– Generate daily and monthly cheques and direct deposit statements;
– Reconcile manual payment lists with cheque registers;
– Maintain petty cash fund; reconcile, verify and authorize;
– Review, process and collect EI, CPP, OSAP, WSIB assignments, and client travel grants; follow up on overdue assignments;
– Validate overpayments and forward correspondence to clients;
– Process file transfers and issuance of replacement T5007s;
– Generate daily direct bank deposit reports and correspond with financial institutions on stop payments and direct bank recalls;
– Prepare monthly rent supplement landlord statements;
– Assist in the preparation of month end, year-end and audit preparation.


The successful candidate will have the ability to communicate in an effective and tactful manner, contribute routinely as a team member, organize time to maximize contribution and possess a sound knowledge of the Microsoft Office environment. Additional qualifications for this position include:
– Post-Secondary Diploma in Accounting or a related field; and
– Minimum six (6) months experience at an administrative or accounting clerk level.
Proficient in both official languages is an asset

Date Posted: January 7, 2022 at 16:00 Hours
Application Deadline: January 14, 2022 at 16:00 Hours

Should you be interested in applying for this exciting career opportunity, please forward your cover letter and resume as one PDF document to by the application deadline with the subject line references job posting #02-22 – Administrative Clerk, Corporate Services.
This position is covered by a collective agreement, CUPE Local 5330. Applications from outside the bargaining unit are welcome, but can only be considered if the position is not filled from within the bargaining unit.

The District of Sault Ste. Marie Social Services Administration Board is an inclusive employer. Accommodation is available in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. Individuals requiring accommodation during the application and/or the interview process should contact Human Resources as soon as possible to make appropriate arrangement.